Guest Accommodation & Hospitality Guide for Bangalore Destination Weddings

The Ultimate Wedding Checklist

From Engagement to Your Big Day

The Ultimate Wedding Checklist 2025 | Step-by-Step Planning Guide

The Ultimate Wedding Checklist 2025 | Step-by-Step Planning Guide

Guest comfort can make or break the experience of your wedding, especially if people are traveling from other cities or countries. This guide covers how to plan stay, transport, and hospitality for a Bangalore wedding.


Guest comfort can make or break the experience of your wedding, especially if people are traveling from other cities or countries. This guide covers how to plan stay, transport, and hospitality for a Bangalore wedding.


Step 1: Negotiate Hotel Blocks

  • Shortlist 2–3 hotels across budget ranges near your venue or main hubs.​

  • Negotiate special wedding rates for a block of rooms with breakfast included.​

Step 2: Guest Communication Timeline

  • Send save-the-dates at least 2–3 months in advance for outstation guests.​

  • Share one consolidated PDF or webpage with hotel options, maps, dress codes, and schedule.​

Step 3: Transport Coordination

  • Arrange airport pickups for key guests and elders.​

  • Provide shuttle services between hotel and venue for major events.​

Welcome Kits & In-Room Experience

  • Include water, snacks, basic medicines, and a printed or digital itinerary.​

  • Add a small local touch like South Indian sweets or filter coffee sachets.​

Budget-Friendly Options in Bangalore

  • Mix of premium and budget hotels so guests can choose based on their comfort.​

  • Consider service apartments for longer stays or bigger families.​

Day-of Hospitality Tips

  • Assign hospitality volunteers or a desk at the venue entrance for queries.​

  • Keep elders’ seating, drinking water, and restrooms easily accessible.​

CTA: Let Us Handle Your Guest Logistics

Hand over hotel coordination, transport, welcome kits, and guest communication so you can focus on your celebrations.

9. Post-Wedding Planning: Honeymoon, Photos, Thank You Cards & More

Once the wedding is over, there are still important post-wedding tasks to finish that keep relationships and memories strong. This guide walks you through what to do after the big day.​

Photo & Video Delivery and Albums

  • Confirm timelines for receiving edited photos, teaser, highlight film, and full videos.​

  • Shortlist your favorite images for albums and wall frames within a few weeks while memories are fresh.​

Thank You Cards & Appreciation

  • Send digital or printed thank-you notes to guests who attended or sent gifts within about 1–3 months.​

  • Leave honest reviews and testimonials for vendors you loved working with.​

Honeymoon Planning

  • Decide whether you want an immediate honeymoon or a delayed, more relaxed trip.​

  • Align leave plans, budgets, and visa timelines if planning international travel.​

Wedding Outfit & Keepsake Care

  • Get bridal lehenga, gown, or saree, and groom’s sherwani dry-cleaned and stored properly.​

  • Preserve some physical keepsakes like invites, varmala flowers (dried), or a copy of the vows.​

Financial and Legal Wrap-Up

  • Clear all pending vendor payments and document what has been paid.​

  • Update key records if needed, such as address, bank details, and beneficiary information.​

CTA: Get Post-Wedding Coordination Services

Delegate album follow-ups, vendor reviews, payments, and thank-you communication so you can settle into married life peacefully


Wedding planning can feel overwhelming — but with the right checklist, it doesn’t have to be. Breaking the process into steps ensures you stay organized, stress-free, and ready to enjoy your big day.

Here’s a complete wedding planning checklist to guide you from the moment you say “Yes” to the day you say “I Do.”

9–12 Months Before the Wedding
Finalize your budget.
Draft your guest list.
Research and book your venue early.
Choose your wedding date.
Hire key vendors (planner, photographer, caterer).
6–8 Months Before the Wedding
Shop for outfits and jewelry.
Finalize décor themes and colors.
Confirm entertainment (DJ, live band).
Book makeup and styling professionals.
Send “Save the Date” notices.
3–5 Months Before the Wedding
Plan your menu tasting.
Order invitations.
Confirm transportation for guests.
Organize pre-wedding functions (haldi, mehendi, sangeet).
Finalize your honeymoon plans.
1–2 Months Before the Wedding
Send formal invitations.
Schedule outfit fittings.
Confirm vendor contracts and timelines.
Prepare guest welcome kits.
Do a full wedding rehearsal.
1 Week Before the Wedding
Double-check RSVPs and seating arrangements.
Pack your bridal essentials.
Confirm final details with vendors.
Relax, meditate, and focus on your big day.
On the Wedding Day
Eat breakfast and stay hydrated.
Trust your team to handle last-minute issues.
Smile, soak in every moment, and celebrate your love!

With this step-by-step checklist, you’ll always know what to do and when to do it. Wedding planning becomes a joyful journey instead of a stressful task. And with Swariya by your side curating the right venues and experiences, you’re set for the celebration of a lifetime.